This section explains who our company is, the regulations that cover how we look after your data and who our data controller is… Denholm Associates are committed to protecting and respecting your privacy.
Our Group means our subsidiaries, our ultimate holding company and its subsidiaries, our associated companies as defined in section 1159 of the UK Companies Act 2006 (our Group)
This notice sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us.
Website terms of use…
Visitors to our website are required to accept the following terms and conditions in return for the information given to them on this website. We use our reasonable efforts to include accurate and up to date information on all pages of our website.
Information is for guidance only and is not intended to form any part of a contract and can be subject to change without notice. We shall not be liable for any direct, indirect, incidental, consequential or cumulative losses or damages arising out of the use or inability to use these pages, any errors, misrepresentations or omissions on the material contained on them. The information on the pages of this website has been prepared with reasonable care and is believed by us to be legal, honest, decent and truthful as of the date of its preparation. You agree that the material downloaded or otherwise accessed through the use of the web pages on our website is obtained entirely at your own risk and that you will be entirely responsible for any resulting damage to software or computer systems and/or any resulting loss of data even if we have been advised of the possibility of any such damage. We do not accept any liability in connection with any third party websites which may be linked or accessible through our own website and we do not endorse or approve the contents of any such site. In relation to a dispute arising out of this website, you the user and Denholm Associates agree to submit exclusively to the jurisdiction of the courts of England and Wales. Except where expressly stated to the contrary the text and graphics in the information contained in this website is the copyright of Denholm Associates. You may download or print out individual selections of the web pages on our website only if explicitly used for your own personal information and not to be publicly reproduced. Permanent copying or storage of whole or part of this website or the information contained in it or reproduction or incorporation of any part of it in any other work or publication whether on paper or electronic media or any other form is expressly prohibited. The entire contents of this website remains our property and is copyright with all rights reserved.
The UK General Data Protection Regulation (UK GDPR) (Regulation (EU) 2016/679) is a regulation which replaces the Data Protection Regulation (Directive 95/46/EC). The Regulation aims to harmonise data protection legislation across EU member states, enhancing privacy rights for individuals and providing a strict framework within which commercial organisations can legally operate.
The Brexit transition period ended on 31 December 2020 and the UK has now officially left the EU. The UK GDPR has been directly incorporated into UK law sitting alongside the Data Protection Act 2018.
The Government intends for the GDPR to continue in UK law post-Brexit and has also introduced a Data Protection Bill to replace the current Data Protection Act in due course.
Your new rights under the GDPR are set out in this notice but will only apply once the GDPR becomes law on 25th May 2018. Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it. For the purposes of data protection legislation in force from time to time, the data controller is Denholm Associates, 8/4 Maritime House, The Shore, Edinburgh, EH6 6QN.
Our nominated representatives are Marisa Carroll, COO and Keren Van Den Broek Finance Director.
Where we store and process data
How we use your info
This is how we use the information to help you find a job and our legal obligations to store that information. This bit also covers our legitimate business interests (to help provide a better service) and how we’ll ask for your permission and your right to change your mind.
It’s important to us that we’re able to provide a highly personalised service to both our candidates and clients.
As such, we use information held about you in the following ways:
To carry out our obligations arising from any contracts we intend to enter into or have entered into between you and us and to provide you with the information, products and services that you request from us or we think will be of interest to you because it is relevant to your career or to your organisation.
To provide you with information about other goods and services we offer that are similar to those that you have already purchased, been provided with or enquired about.
UPDATE: Call recordings and AI-assisted analysis are used strictly for the following purposes:
- Ensuring quality and consistency in our services
- Staff training and development
- Compliance with legal and regulatory obligations
- Internal analysis to improve services
Call recordings are securely stored, accessible only to authorised personnel, and are not used for automated decision-making. All call recordings are held safely in our communications platform Devyce.
The core service we offer to our candidates and clients is the introduction of candidates to our clients for the purpose of temporary or permanent engagement. However, our service expands to supporting individuals throughout their career and to supporting businesses’ resourcing needs and strategies.
Our legal basis for the processing of personal data is our legitimate business interests, described in more detail below, although we have segmented our activities and will also rely on contract, legal obligation and consent for specific uses of data.
Specifically, we will rely on:
We will rely on contract if we are negotiating or have entered into a placement agreement with you or your organisation or any other contract to provide services to you or receive services from you or your organisation
We will rely on legal if we are legally required to hold information on you to fulfil our legal obligations. An example would be asking for a copy of your passport, or relevant documentation in order to prove your right to work in the United Kingdom. We may work in partnership with Amiqus ID and/or TrustID to process and handle such personal data.
We will in rely on consent for particular uses of your data including marketing through an email list or seeking permission before we introduce you to a client. We will also request ‘just in time’ consent before your details are submitted for a vacancy
a) Our Legitimate Business Interests
Our legitimate interests in collecting and retaining your personal data is described below:
As a business specialising in Recruitment, Executive Search & Employer Branding, we introduce candidates to clients for permanent employment, temporary worker placements or independent professional contracts, as well as providing vital insight to companies on their employer brand. The exchange of personal data of our candidates and our client contacts is a fundamental, essential part of this process.
In order to support our candidates’ career aspirations and our clients’ resourcing needs we require a database of candidate and client personal data containing historical information as well as current resourcing requirements. This is essential in allowing us to talent map for assignments we work on, particularly for senior roles or where there are skill shortages. Many of our candidates and contacts are people we have worked with over many, many years often placing candidates several times throughout their career. Such historic data is essential in helping nurture our relationships and to ensure we are best placed to support all our customers.
Holding historic data is also essential for the purposes of developing and growing our business. Such information is utilised when it comes to Denholm providing intelligence for new business tenders.
Our newly launched employer brand service also replies on drawing insight from our CRM utilising historic data developed over the years.
b) Consent
Should we want or need to rely on consent to lawfully process your data we will request your consent orally, by email or by an online process for the specific activity we require consent for and record your response on our system. Where consent is the lawful basis for our processing you have the right to withdraw your consent to this particular processing at any time. We would seek consent for marketing purposes and ‘just in time’ consent before your details are submitted for a vacancy.